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Hartshead Productions Ltd – General Terms and Conditions for Filming Projects

1. Definitions

  • "Company" refers to Hartshead Productions Ltd.

  • "Client" refers to the individual, company, or organization commissioning the services.

  • "Project" refers to any filming, editing, or production services provided by the Company.

2. Booking and Payment

  • A non-refundable deposit of 25% of the total quoted price is required to confirm any booking.

  • The remaining balance must be paid within 14 days of final delivery unless otherwise agreed in writing.

  • Late payments may incur an additional charge of 5% per month.

3. Project Scope and Changes

  • The Project scope, including filming dates, locations, deliverables, and fees, must be agreed upon in writing before work commences.

  • Any changes requested by the Client after confirmation may result in additional charges.

  • The Company reserves the right to adjust timelines and pricing if the Project scope changes significantly.

4. Filming and Production

  • The Company will use professional judgment and discretion in filming, editing, and production to create the best possible product.

  • Specific shots, scenes, or outcomes are not guaranteed unless explicitly agreed in advance.

  • It is the Client’s responsibility to obtain all necessary permissions for filming at chosen locations.

5. Cancellation and Postponement

  • If the Client cancels the Project more than 30 days before the first filming date, only the deposit will be retained.

  • If cancellation occurs within 30 days of the filming date, 50% of the total Project fee will be payable.

  • If the Company cancels due to unforeseen circumstances, all monies paid will be refunded, and no further liability will be accepted.

6. Delivery and Revisions

  • Standard delivery timelines will be agreed upon before commencement but are typically within 6–12 weeks of filming, depending on the scope.

  • The Client is entitled to one round of reasonable revisions. Additional revisions may incur extra costs.

7. Copyright and Usage Rights

  • Hartshead Productions Ltd retains full copyright ownership of all footage and final productions.

  • The Client receives a license for agreed uses (e.g., internal, online marketing, social media).

  • The Company reserves the right to use footage for its own promotional purposes unless otherwise agreed in writing.

8. Client Materials

  • Any materials provided by the Client (e.g., logos, images, scripts) must be owned or licensed by the Client.

  • The Company accepts no liability for any copyright infringement relating to Client-supplied materials.

9. Limitation of Liability

  • The Company will not be liable for any loss, damage, or delay arising from causes beyond its reasonable control, including equipment failure, accidents, weather conditions, or force majeure events.

  • The Company’s total liability is limited to the amount paid by the Client for the Project.

10. Confidentiality

  • The Company agrees to treat all information supplied by the Client as confidential unless it is already public knowledge or required to be disclosed by law.

11. Governing Law
These Terms and Conditions are governed by and construed in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the English courts.

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