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34. How do you coordinate with other vendors like photographers?

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Coordinating with other vendors, such as photographers, is an essential part of ensuring a smooth and well-organized event. Here's how we approach it:

Our Approach to Vendor Coordination

  1. Initial Communication

    • Before the event, we reach out to photographers (or other vendors) to introduce ourselves and discuss the overall schedule, key moments, and any specific needs.

    • This helps align our goals and ensures we’re not in each other’s way during crucial shots.

  2. Collaboration on Timelines

    • We work closely with the event planner or couple to create a shared timeline.

    • This ensures that both video and photography teams know when and where to be for moments like the ceremony, speeches, and first dances.

  3. Onsite Teamwork

    • On the day of the event, we maintain open communication with the photographer and other vendors to adapt to any last-minute changes.

    • We strategically position ourselves to avoid interfering with each other’s shots, ensuring both video and photo content is captured beautifully.

  4. Shared Goals

    • Both teams are there to tell the client’s story, so we always prioritize collaboration to deliver the best possible results.

    • If needed, we can also coordinate combined shots (e.g., staged portraits) to maximize efficiency and minimize time demands on the client.

  5. Professional Courtesy

    • We respect each vendor’s space and role while ensuring all deliverables are completed seamlessly.

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