
34. How do you coordinate with other vendors like photographers?
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Coordinating with other vendors, such as photographers, is an essential part of ensuring a smooth and well-organized event. Here's how we approach it:
Our Approach to Vendor Coordination
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Initial Communication
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Before the event, we reach out to photographers (or other vendors) to introduce ourselves and discuss the overall schedule, key moments, and any specific needs.
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This helps align our goals and ensures we’re not in each other’s way during crucial shots.
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Collaboration on Timelines
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We work closely with the event planner or couple to create a shared timeline.
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This ensures that both video and photography teams know when and where to be for moments like the ceremony, speeches, and first dances.
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Onsite Teamwork
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On the day of the event, we maintain open communication with the photographer and other vendors to adapt to any last-minute changes.
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We strategically position ourselves to avoid interfering with each other’s shots, ensuring both video and photo content is captured beautifully.
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Shared Goals
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Both teams are there to tell the client’s story, so we always prioritize collaboration to deliver the best possible results.
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If needed, we can also coordinate combined shots (e.g., staged portraits) to maximize efficiency and minimize time demands on the client.
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Professional Courtesy
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We respect each vendor’s space and role while ensuring all deliverables are completed seamlessly.
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